Student Registration

New Student registration is Open until April 7th 11:59pm. After that no new student registrations are accepted. Existing registered students can continue to update their registrations including uploading documents and pictures until April 9th 11:59PM

Registration Instructions:

The 2022 state-wide virtual California Invention Convention is scheduled for April 2022Participating students must complete the registration by April 6, 2022.  As part of the registration, students must submit:

Between April 11-21, the judges will review the video and associated documentation, and do their scoring.  Winners will be announced at our virtual Awards Ceremony on April 30 and results will be posted on our web site shortly thereafter.

All students must be registered through the registration system in order to participate in  the 2022 California Invention Convention. Although students can submit documenation later, we strongly suggest that all of the required links, PDFs, and pictures are created prior to starting registration.

All inventions / displays / videos / documentation must conform to our Requirements and Restrictions

Students should be from schools that have registered for this convention. If you are an Independent Inventor and /or your school is not registered, please contact us.

Detailed registration instructions are below. They can also be downloaded as a PDF Student Registration – Virtual Event

If you have additional questions, please contact us.

NOTE: VERY IMPORTANT – TEAM REGISTRATION – If the student is a member of a team, read this first:

  • NOTE: VERY IMPORTANT – TEAM REGISTRATION – If the student is a member of a team, read this first:
    • The 1st team member to register will receive an email with Project Key (Team Key) and a link for the 2nd team member. Forward this email to the 2nd team member.
    • The 2nd team member registers by clicking on the link in the email forwarded by the 1st team member which links to the start of registration. The 2nd team member adds his/her own personal information. The system propagates the invention information entered by the 1st team member into the 2nd team member’s registration who can then add to and edit the project information. The invention information is shared between the 1st and 2nd team members, so any changes the 2nd team member makes, will be reflected in the 1st team member’s registration.
    • If the email is lost somehow, contact us at awcawley@comcast.net

REGISTERING THE STUDENT

STEP 1.  CREATING STUDENT ACCOUNT:

  1. Visit ca.zfairs.com. Read the home page. If you lose these instructions, there is a link to these instructions on the home page of our website: https://cainventionconvention.org/
  2. Click on [Create Account] at the top of the page and then select [Student].
  3. Read instructions.
  4. Scroll to bottom of page.
  5. Create Username (note this down as you will need it to log back in)
  6. Enter student’s first and last name. If the student has a hyphenated last name (for example: Harrison-Berg) you may enter it with the hyphen.
  7. The email entered here will be the email used for all further communication for the event. For older students, it can be their email address.  For all other participants, this must be a parent/guardian email.
  8. Click [Save and Continue].

STEP 2 – VERIFYING YOUR EMAIL ADDRESS

  1. You will receive the following message:

VERIFY EMAIL

The email will be from noreply@zfairs.com Subject: Confirm Email Address.

Note: If you don’t find the email in your inbox,  check your junk mail/spam.

  1. Check your email and click on the link to verify your account:

Note: If you don’t find the email,  check your junk mail/spam.

STEP 3 – REGISTRATION & PERSONAL INFOMRAITON

  1. Profile Picture – Required
    1. If you have a digital picture of the student available on your computer, click on the icon of a person labeled Profile Picture. A dialogue box will open. Click on [Choose file], choose the picture and click [open]. The picture automatically uploads. We use these pictures at the virtual Awards event and on our Website, so choose a picture that you want others to see.
    2. If you don’t have a picture ready for upload, just continue with the registration. You can come back later to add the picture. Instructions for Editing Your Registration are at the end of these instructions. Remember that a profile picture is required before the student is considered to be fully registered.
  2. Complete the profile information.
  3. Sign In Information: The system enters your Username. Create your password.  As a suggestion, keep the password short and simple. The password must be a minimum of 6 characters with at least one upper case and one lower case letter.
  • Before you continue, write down the Username and password which you will need if you have to log in later!
  1. Enter Parent/Guardian first and last name, phone
  2. Enter Parent/Guardian email. If the email entered at the beginning of the registration was the student’s, then please be sure to enter the parent/guardian email here.  We must have parent email information as well as the student’s.  If the registered email belongs to the parent/guardian, you can enter again here – or give us an alternative email for a parent/guardian.
  3. Enter home address of the participant. We will be mailing out T-shirts to participants, so please make sure the address is correct and can receive packages.
  4. Choose T-shirt size.
  5. Click [Save & Continue]

 

STEP 4: STUDENT ADDITIONAL QUESTIONS / INVENTION (PROJECT) QUESTIONS

  1. Answer all questions that apply to your invention.
  2. Be sure to check the box that says: I understand that my invention cannot be dangerous, combustible, hazardous, etc..  – these are not only requirements for the California Invention Convention, but also for the National Invention Convention.
  3. In response to the “List Any Technologies” question, if none were used, then no answer is needed.
  4. Student details – these questions are optional
  5. Click [Save and Continue]

 

STEP 5: START PROJECT REGISTRATION

If you are the 1st member of a team to register, or you are not on a team, go to START NEW ENTRY and click on [Start].

If you are the 2nd member of the team to register and you clicked on the link provided by your teammate,the system skips this step and goes straight to Step 6.  If the 2nd Team member enters the registration a different way, then go to LINK TO EXISTING ENTRY, enter the Project Key your teammate sent to you, and click [Link]. All the project information entered earlier by the 1st member will display as you progress through the registration.  You can add to the information, upload more photos etc.  Since project information is shared across team members, any project information you enter will show up on each team member’s project registration. As you go through Steps 6, 7, and 8, you can add files or other information.  Click [Save & Continue] to move onto the next step.

STEP 6: SCHOOL & TEACHER

NOTE: INDEPENDENT INVENTORS, GO TO PARAGRAPH 4.

  1. Your school and teacher should already be registered and you only have to select them from the drop-down menus. We want you to select the teacher who is teaching the Invention Program – who may not be your homeroom teacher.
  2. School: Using drop down menu, scroll through the schools, When you see your school’s name, click on it. The schools are listed alphabetically. Many schools named after individuals have first and last names, but they really only use the last name – i.e  Gomes Elementary has a full name of John Gomes Elementary, but the website has them listed as Gomes Elementary. Other schools, such as Lawrence P. Jones go by their full name.  We have used the naming convention as it shows on the school’s website. PLEASE CHECK THE DROP DOWN MENU CAREFULLY FOR THE SCHOOL’S NAME BEFORE DECIDING THAT IT IS NOT LISTED.
    1. If your school is not listed, click [Not Listed] at the bottom of the list and add in your school.
  3. Teacher: Using drop down menu, scroll through the teachers (they are listed alphabetically by last name) and click on the name.
    1. If your teacher is not listed, click [Not Listed] at the bottom of the list and add in your teacher’s name.
    2. For students who participated in the Regional Invention Convention sponsored by Torrance Unified School District, please choose Marissa Stillitano as teacher
  4. If you are an Independent Inventor:
    1. Select or add in your school as described in paragraph 2.
    2. Teacher: Using drop down menu, choose [Independent Inventor] if that shows up. If it doesn’t appear, then scroll to [Not listed] at bottom of list, and add Independent as first name and Inventor as Last name.  PLEASE DO NOT ADD IN YOUR TEACHER’S NAME.
  5. Grade: Using drop down menu, scroll to your grade and click on it.
  6. Click [Save & Continue]

STEP 7: ENTRY INFORMATION

  1. Type in title
  2. Click on Category box. 12 different categories are displayed.  Pick the one which most closely describes the invention.  These are very general categories, so don’t worry if the category is not an exact fit.
  3. If you are a member of a team– make sure “Will this be a team project?” is checked. Do NOT check if you are not part of a team.
  4. Description: Enter a high-level abstract of the invention and the problem it solves.
  5. Project Files: Upload 1-3 digital photos of the invention. At least one is required. [Note: This is not where the Display and Invention Log PDFS are uploaded.  That happens later in the registration]
    1. If you have digital pictures of the invention and the student either with the invention or working on the invention available on your computer, click [Add Files]. A dialogue box will open. Click on [Choose file], choose the picture and click [Open]. (Note: only picture files such as JPG or PNGs can be uploaded here). Click [Upload File]. Please type in a caption in the box marked Caption. You can enter a total of 3 pictures.
    2. If you don’t have pictures ready for upload, just continue with the registration. You can come back later to add the pictures. Instructions for Editing Your Registration are at the end of these instructions. Remember that at least one invention picture is required before the student is considered to be fully registered.
  6. Click [Save & Continue].

STEP 8: PROJECT ADDITIONAL QUESTIONS

  1. Fill out all the questions regarding the Problem you solved and Solution you invented. Be thorough in your descriptions as this information may be used by judges prior to the event to help them make an award determination.
  2. Enter the link to your Invention Video. This is REQUIRED. Each invention must have a 4-6 minute video associated with it.  Videos must be submitted not later than April 6, 2022 in order for the invention to be entered into the event.
    1. If you haven’t created or uploaded your video yet, click on Creating Your Video for the instructions. You can continue on with your registration and return later to enter the link to your video. Go to the section Editing Your Registration in these instructions when you are ready to enter the information.
  3. [Save and Continue].

 

STEP 9: PAPERWORK UPLOAD WIZARD

This is where the student will upload the PDFS for the Invention Log, Display documentation and Signed Media & Liability Release.  All are REQUIRED in order for the student to participate. 

If you haven’t created the required documentation, you can continue on with your registration and return later to enter the link to your video. Go to the section Editing Your Registration in these instructions when you are ready to enter the information. To find instructions for creating these PDFS:

  1. For the Display documentation.
    1. Click [Upload File] for Display Board.
    2. Click [Select File to Upload].
    3. Click on the PDF file that contains the pictures of the Display Board or the PDF of Display Presentation, click [Open], then click [Upload File]
    4. Once it is uploaded, you can view it or delete it.
  2. For the Invention Log
    1. Click [Upload File] for Invention Logbook.
    2. Click [Select File to Upload].
    3. Click on the PDF file that contains the Invention Log then click [Upload File]
    4. Once it is uploaded, you can view it or delete it.
  3. There can only be one file in each category – but if the student has BOTH Display Board Pictures and Display Presentation, upload both files, 1 at a time.
    1. When you upload the 2nd file, the system will ask if you want to Replace File or Append the File, select [Append the File]
    2. A dialogue box will appear at the top of your screen:
      1. Ca.zfairs.com says: This will join this file with the already uploaded one, modifying the original. Do you want to do this?
      2. Click [OK]
    3. The 2nd file will be added after the first, creating 1 larger file.  This is also useful if the student wants to add information to the end of the Invention Log
    4. Once it is uploaded, you can view it or delete it.

(NOTE for Team Members): While teams share Invention Logs and Display documentation, each team member is REQUIRED to submit their own Signed Media & Liability Release.  The 1st team member would upload in theirs in the first Signed Media & Release box. The 2nd team member would use the box marked Signed Media & Liability Release- 2nd Team Member – Required.)

  1. For Signed Media & Liability Release
    1. Click [Upload File] for Signed Media & Liability Release.
    2. Click [Select File to Upload].
    3. Click on the PDF file that contains the Signed Media & Liability Release then click [Upload File]
    4. Once it is uploaded, you can view it or delete it.
  2. For the 2nd Team Member – Signed Media & Liability Release
    1. Click [Upload File] for Signed Media & Liability Release- 2nd Team Member – Required.
    2. Click [Select File to Upload].
    3. Click on the PDF file that contains the Signed Media & Liability Release then click [Upload File]
    4. Once it is uploaded, you can view it or delete it
    1. Click [Save & Continue]

STEP 10: PERMISSIONS AND WAIVERS

  1. Read and check the box.
  2. Click [Save and Continue

 

STEP 11. COMPLETION PAGE)

 

Congratulations you have created your fair registration! However, it is not considered complete until you have entered all your pictures, documentation, and video link.

You will receive an email at the email address you registered

MPORTANT!  IF YOU ARE THE FIRST TEAMMATE TO REGISTER, WHEN YOU RECEIVE YOUR EMAIL VERIFYING YOUR  PROJECT KEY/TEAM KEY AND REGISTRATION INFORMATION, EMAIL IT TO YOUR TEAMMATE SO THAT S/HE CAN LINK TO THE REGISTRATION USING THE LINK AT THE BOTTOM OF THE EMAIL (see below)

Now that you are registered, we have your email and we will contact you as our plans for the event develop!!  Be sure to keep checking your emails for more information.

The judges will be reviewing your video, Invention Log and Display Board / Presentation between April 5-April 17.  The judges will be entering their scores online. You will receive your feedback from the judges the week after the Awards Ceremony (currently scheduled for April 23)

Award winners will be notified by email and names will be posted on the California Invention Convention website the week after the ceremony.

The email you receive after completing this registration links you back to the registration system. This email also contains project key information and registration link information for your teammate if you are part of a team.  Be sure to forward this email to your teammate!!!!

 

EDITING YOUR REGISTRATION

You can go back to correct your information or add in your profile and/or invention pictures, as well as enter in the link to your Invention Video at any time after you have completed the registration process.  The student’s registration must be completed by April 6, 2022.  This includes the student and invention pictures, link to the video, and the uploaded PDFs of the Invention Log and the Display Board / Presentation.  Be sure to get all your information into the system BEFORE this date.

  1. Go to ca.zfairs.com.
  2. Click on Login – upper right-hand corner of page.
  3. Sign in by entering the username and password that you created when you registered. Click [Login]
  4. You are now on the Student Main Page.
  5. Click on your name in the upper right-hand corner of the page and then select [My Profile]
  6. Tabs appear across the top of the page that will take you to the various sections of your registration where you can edit and add information, including uploading pictures, PDFS and video link. If you have any questions about how to enter the data, just go the appropriate STEP in the full instructions for guidance. Note that the paperwork tab is used for uploading PDFS for Invention Log,  Display documentation and Signed Media & Liability Release.
  7. Remember to always click the [Save & Continue] button at the bottom of any page you have updated.
  8. When completed, click on your name in the upper right-hand corner of the page and then select [Logout]

Questions? Contact us….

You can read more about the convention and the California Invention convention at our website – www.cainventionconvention.org

"Kids Inventing Their Future"