Student Registration

STUDENT REGISTRATION IS CLOSED

The 2020 state-wide virtual California Invention Convention is scheduled for Saturday, April 25, 2020.  Students will submit a 4-6 minute video about their invention during the registration process. Videos MUST be submitted by April 10th.  The video will be created according to these guidelines Creating Your Video.  Judges will review the video and then call the student at a pre-arranged time on April 25th for a short interview.  The judges will then vote online, winners will be notified within 2-3 days and the results will be posted on our website.

All students must be registered through the registration system in order to participate in  the 2020 California Invention Convention.

All inventions / displays / videos must conform to our Requirements and Restrictions.   (see below)

PLEASE READ:  We’ve learned that several students left their inventions and associated materials at their schools, and due to the quick closing of the schools, are not able to access them.  These students can still participate in the convention.  If you don’t have your prototype / invention, create a drawing that shows the invention and how it would work and use that as part of your presentation during your 4-6 minute unedited video that is submitted as part of registration. Mention in the video that the invention etc is at the school.  The judges will understand if you don’t have your display board and/or Invention Log.  When registering, the system asks you to confirm that you have all the materials.  Just answer as if you do have them — but be sure to write a very complete description about the problem / solution in the registration.

 

Students should be from schools that have registered for this convention – Registered Schools.  If you are an Independent Inventor and /or your school is not registered, please contact us.

Detailed registration instructions are below. They can also be downloaded as a PDF Student Registration – Virtual Event

The cost of registration for this event is $10 per student which helps to defray our costs.  Some schools / districts  are paying this registration fee for their students. The registration system will not ask for payment for these schools.

If you have additional questions, please contact us.

NOTE: VERY IMPORTANT – TEAM REGISTRATION – If the student is a member of a team, read this first:

  • The 1st team member to register will receive an email with the team key and a link for the 2nd team member. Forward this email to the 2nd team member.
  • The 2nd team member registers by clicking on the link in the email forwarded by the 1st team member. The system will propagate the invention information entered by the 1st team member into the 2nd team member’s registration.  The 2nd team member adds his/her own personal information and can edit the project information.  The invention information is share between the 1st and 2nd team members, so any changes the 2nd team member makes, will be reflected in the 1st team member’s registration. The link will bring you to Step 1 action 4 (entering name and email)/
  • If the email is lost somehow, contact us 

REGISTERING THE STUDENT

STEP 1.  CREATING STUDENT ACCOUNT:

  1. Visit ca.zfairs.com. Read the home page.
  2. Click on [Create Account] at the top of the page and then select [Student].
  3. Read instructions.
  4. Enter student’s first and last name. (FirstnameLastname will be the username for the account – g. username for Judy Smith would be JudySmith). If the student has a hyphenated last name (for example: Harrison-Berg) you may enter it with the hyphen.  The box surrounding it will turn red, but don’t worry, the system accepts it!
  5. Please be sure you use a parent/guardian email in the first email field. This is the email for all future communication.
  6. Press [Next] when finished.

STEP 2 – VERIFYING YOUR EMAIL ADDRESS

  1. You will receive the following message:

VERIFY EMAIL

The email will be from noreply@zfairs.com Subject: Confirm Email Address.

Note: If you don’t find the email in your inbox,  check your junk mail/spam.

  1. Check your email and click on the link to verify your account:

Note: If you don’t find the email,  check your junk mail/spam.

  1. You will receive the following message:
  2. Close that page and return to the “Verify Email Address” page and select [Continue].

STEP 3. REGISTRATION & PERSONAL INFORMATION.

  1. Profile Picture
    1. If you have a digital picture of the student available on your computer, click on the box with the icon of a camera that says [Profile Picture]. A dialogue box will open. Click on [Choose file], choose the picture and click [open], then click [Upload]. We may be using these pictures, so a smiling closeup would be nice.
    2. If you don’t have a picture ready for upload, just continue on with the registration. You can come back later to add the picture. Instructions for Editing Your Registration are at the end of these instructions. Remember that a profile picture is required before the student is considered to be fully registered.
  2. Complete the personal information and enter your password. As a suggestion, keep the password short and simple. Note that the phone number you enter will be the number the judge calls for the short interview on Saturday April 25th.
  3. Before you continue, write down the Username and password which you will need if you have to log in later!
  4. You are now ready to move on. Click [Save & Continue]

STEP 4: REGISTRATION: SCHOOL & TEACHER

  1. Your school and teacher should already be registered and you only have to select them from the drop-down menus. We want you to select the teacher who is teaching the Invention Program – who may not be your homeroom teacher.
    1. First click [Select a School], then scroll through the schools and when you see your school’s name, click on it.
      1. If your school is not listed, click [Not Listed] and you can add in your school.
    2. Then click [Select Teacher], scroll through the teachers (they are listed alphabetically by last name) and click on the name.
      1. If your teacher is not listed, click [Not Listed] and add in your teacher’s name.
    3. If you are an Independent Inventor, select Independent Inventor for your school, and Inventor, Independent as your teacher.
  2. Finally click [Select Grade] find your grade and click on it.
  3. Once you have selected your grade, Click [Save & Continue]

STEP 5: STUDENT ADDITIONAL QUESTIONS / INVENTION (PROJECT) QUESTIONS

  1. Answer all questions that apply to your invention.
  2. Be sure to check the box that says: I understand that my invention cannot be dangerous, combustible, hazardous, etc.
  3. In response to the “List Any Technologies” question, if none were used, then no answer is needed.
  4. Click [Save and Continue]

STEP 6.: REGISTRATION: PROJECT

(If you are the 2nd member of the team to register, click on LINK /JOIN EXISTING TEAM. All the project information entered earlier by the 1st member will show up here – as well as the teamkey generated by the system.  You can add to the information, upload more photos etc.  Since project information is shared across team members, any project information you enter will show up on each team member’s project registration.)

  1. Type in title
  2. If you are a member of a team– make sure “Will this be a team project?” is checked. Do NOT check if you are not part of a team.
  3. Be sure to check “Will your display need an electrical outlet” only if you need one.
  4. Click on Category box. 13 different categories are displayed.  Pick the one which most closely describes the invention.  These are very general categories, so don’t worry if the category is not an exact fit. You can find out more about categories here.Requirements and Restrictions
  5. Enter in a project description. This is a general description of the invention.  There is a place further on in the registration that asks for more details.
  6. You can upload up to 3 digital photos of the invention. At least one is required.
    1. If you have a digital picture of the invention available on your computer, click on the box with the icon of a camera that says [Project Picture]. A dialogue box will open. Click on [Choose file], choose the picture and click [open], then click [Upload].
    2. If you don’t have a picture ready for upload, just continue on with the registration. You can come back later to add the picture. Instructions for Editing Your Registration are at the end of these instructions. Remember that at least one invention picture is required before the student is considered to be fully registered
  7. Press [Save & Continue] when finished adding information.

IMPORTANT!  IF YOU ARE THE FIRST TEAMMATE TO REGISTER, WHEN YOU RECEIVE YOUR EMAIL VERIFYING YOUR TEAM KEY AND REGISTRATION INFORMATION, EMAIL IT TO YOUR TEAMMATE SO THAT S/HE CAN LINK TO THE REGISTRATION USING THE LINK AT THE BOTTOM OF THE EMAIL.

STEP 7: ADDITIONAL ENTRY/PROJECT QUESTIONS

  1. Fill out all the questions regarding the Problem you solved and Solution you invented. Be thorough in your descriptions as this information may be used by judges prior to the event to help them make an award determination.
  2. Enter the link to your Invention Video. This is REQUIRED for all inventions.  Videos need to be entered into the registration system no later than April 10th in order to be considered for an award.
    1. If you haven’t created or uploaded your video yet, click on Creating Your Video for the instructions. You can continue on with your registration and return later to enter the link to your video. Go to the section Editing Your Registration in these instructions when you are ready to enter the information.
  3. Select [Save and Continue]. 

STEP 8. REGISTRATION INFORMATION REVIEW

  1. Review your application details and select [My Information Is Correct] or [Edit].
  2. Note: If you choose to edit you will be presented with each screen to review for edits. There are tabs where you can select the area you want to edit.   Make your edits and select [Continue] or [Save & Continue] until you are through all entered information Then select [My Information is Correct].

STEP 9: PERMISSIONS AND WAIVERS

  1. Read and check all boxes.
  2. Make sure you read the Media Release and Hold Harmless document before checking the third box.
  3. If you are in a district or school that is paying for your registration, click [Continue] and you will be taken to STEP 11. COMPLETION PAGE. If the system doesn’t take you there, then just continue following the instructions, and when you get to the payment page, click on My School is Paying Registration Fee.
  4. If you are making the payment or the payment is a hardship, read statement about payment and select [Continue ]

STEP 10: MAKING PAYMENT

  1. Select [Continue] on the “Merchandise” screen (there is currently no merchandise available).
  2. Choose your method of payment on the dropdown menu [Registration Fee Payment Method].
    1. For all people paying with credit or debit card, select [Pay now – Credit or Debit Card]. Fill out all necessary credit card information including CVC # and Zip Code, and select [Pay Now].
    2. If you have contacted us about a hardship situation, and it has been approved, select the “My School Is Paying Registration Fee” option. . If you have chosen that option, select the [ I Agree] box.
    3. If you are at a school that is paying the registration fee, you should select the “My School is Paying Registration Fee” option. If you have chosen that option, select the [I Agree] box.
  3. Finish payment by selecting [Checkout and Pay]
  4. If you paid by credit or debit card you will receive an email receipt for payment.
  5. You will be taken to STEP 11. COMPLETION PAGE.

STEP 11. COMPLETION PAGE

Congratulations you have completed your fair registration!

Now that you have completed your registration, you will receive an email with the following information

Congratulations you have completed your fair registration!

Welcome to our Virtual Competition.

Now that you are registered, we have your email address and we will contact you as our plans for the event develop!!  Be sure to keep checking your emails for more information.

Saturday, April 25th:  prior to April 25th, the judges will have reviewed your video.  On April 25th, the judges will be calling you at a pre-arranged time on the phone number submitted with your registration for a short interview.  

We will send the schedule of the interviews to each student once they are assigned.

The judges will be entering their scores online.  Award winners will be notified by email and names will be posted on the California Invention Convention website.

The email you receive after completing this registration links you back to the registration system. This email also contains project key information and registration link information for your teammate if you are part of a team.  Be sure to forward this email to your teammate!!!!

EDITING YOUR REGISTRATION

You can go back to correct your information or add in your profile and/or invention pictures, as well as enter in the link to your Invention Video at any time after you have completed the registration process.  Note that NO editing can be done after April 17. (note: Videos must be submitted no later than April 10th)  BE sure to get all your information in the system BEFORE this date.

  1. Go to ca.zfairs.com
  2. Click on Login – upper right hand corner of page
  3. Sign in by entering the username and password that you created when you registered. Click [Login]
  4. You are now on the Student Main Page. Click on your name in the upper right hand corner of the page and then select [My Profile]
  5. From this page, you can navigate through your registration and make changes, and enter data. The tabs will help you get to the right place.  Images will take you to Profile and Project Pictures; Project Questions will take you to entering the link on your video.  Remember to always click the [Save] button at the bottom of any page you have updated.
  6. When completed, click on your name in the upper right hand corner of the page and then select [Logout]

Questions? Contact us….

You can read more about the convention and the California Invention convention at our website – www.cainventionconvention.org

"Kids Inventing Their Future"